Outdoor Exhibitor Area

This area is for the outdoor exhibitors attending the show, use the following links to download any permits in advance of the show, submit any order forms and complete or upload your risk assessments

General Information:

IMPORTANT BUILD-UP AND BREAKDOWN TIMES

BUILD-UP:

Outdoor stands

Monday 8th September -8.00am to 8.00pm
Tuesday 9th September- 8.00am to 8.00pm
Forklift and unloading ramp available from 8.00am
Trailers MUST ARRIVE on Monday-there will be no access for trailers on Tuesday

Indoor Marketplace stands

Tuesday 9th September- 12.30pm to 8.00pm

LIVE EVENT DAYS:

Wednesday 10th September- 10.00am to 5.30pm

Networking event 10th September- 5.30pm to 9.30pm (Ticketed event)

Thursday 11th September -10.00am to 4.00pm

BREAKDOWN:

Thursday 11th September:

Outdoor stands

Vehicles under 3.5 tonnes (no trailers)- 4.30pm to 5.00pm
Vehicles under 7.5 tonnes - 5.00pm to 6.30pm
All vehicles - 6.30pm to close

Indoor Marketplace stands (Thursday 11th September only)

From 5.00pm to 8.00pm

Friday 12th September:
Outdoor stands - 8.00am to 2.00pm

Note: All equipment must be removed from the event site no later than 2.00pm Friday 12th September

NEW 2025 Stand Order Form: SOLD OUT

Exhibitor Badges:

To download your exhibitor badge please use your company's Exhibitor Site or speak to the person organising your stand.

Stand Extras: Deadline - Friday 30th May (Pagodas) Friday 15th August (Gazebos and furniture)

Need additional furniture items for your outdoor stand? Use our simple online form to request gazebos, chairs, tables and other essentials. Everything will be delivered direct to your stand.

PLEASE NOTE:

• Pagoda orders MUST be received no later than 30th May.
• Gazebo orders MUST be received no later than 15th August.
• Other furniture items MUST be received no later than 15th August.

Risk Assessments: Deadline - Friday 15th August

We have a legal obligation to submit risk assessments for all exhibitors to Newark Showground in advance of the show - this means for both the Build-Up Days and Live Event Days.

PLEASE NOTE: Due to the different nature of the days we do require separate assessments for both.

Logistics: Deadline - Friday 15th August

At Vertikal Days we offer the following on-site services:

Unloading Ramp

There will an unloading ramp available from 9:00am, Monday 8 September to 12:00pm, Friday 12 September.
The ramp is provided on a first come, first served basis with a maximum unloading capacity of 5 tonnes. To book the loading ramp please visit the Organisers Office.

Forklift (Including Driver)

There will be forklift with driver available from 8:00am, Monday 8 September to 12:00pm, Friday 12 September.
It is provided on a first come, first served basis with a maximum lifting capacity of 5 tonnes. To book the forklift please visit the Organisers Office.

Crane Services (via Crowland Cranes)

Please contact Chris to find out costs and how to book.
Chris Bryan (Crane Hire Manager)
T: 01733 210561
E: chris@crowlandcranes.co.uk

For more logistics information and assistance - See our logistics partner GES

Sponsorship Opportunities:

Designed to fit every budget, ensuring maximum exposure and engagement

Capja eLead App: Deadline - Friday 15th August

Say goodbye to the chaos of manual lead capture and hello to organised, efficient lead management with the Capja eLead app. Why do it the hard way when there’s an easier solution?

Full inclusive stands include access to the Capja eLead app as standard. Please select an appointee who will be responsible to setup the app with Capja and supply their information using the form below.

Space only stands you can still take advantage of the app for £150 plus VAT, fill in the order form below:

Any issues please contact a member of the team at contact@vertikaldays.net

Vehicle Passes: Deadline - Print before the show

Ground Conditions at Newark

Now that planning for your stand at Vertikal Days is underway, it’s important to take note of the ground conditions on the Vulcan runway which is the site for the event.  Here are two photographs that show what the ground condition is like.  The ground is hard standing, slightly uneven in places but on the whole mostly flat. As the ground is uneven, please ensure that your team wear sensible footwear.

PLEASE NOTE: we are not allowed to stake into the concrete, please organise weights if you are bringing your own gazebos, branded flags, etc.

Please note stands 100-124 are on aluminium trackway supplied by Davis Trackhire, for more information please visit their webiste here-

Scam warning

Exhibitors please be vigilant, fraudulent activity is everywhere. Exhibitors can be targeted by companies claiming to be, or work with Vertikal Days and the event's organisers. Companies are now also claiming they can sell visitor data from events.

Under no circumstances does Vertikal Days sell or pass on visitor data to third parties and any company claiming to hold such information is fraudulent. We advise anyone receiving such communications not to respond or communicate with the company in any way. If you are ever unsure about someone contacting you regarding Vertikal Days please use the contact emails directly from our website.

Special thanks to our 2025 sponsors: